Information about data processing
V2 (022024)
Flextronics Int. GmbH uses the onlyfy application manager service (by XING) to process job applications. This Privacy Policy will inform you about the processing of your data by the onlyfy application manager service and by Flextronics Int. GmbH.
Shared responsibility
With regard to interaction within the company account of Flextronics Int. GmbH, Flextronics Int. GmbH and New Work SE have shared responsibility pursuant to Article 26 GDPR, as they jointly determine the purposes and means of processing pursuant to Article 4 (7) GDPR. The current version of the agreement on shared responsibility pursuant to Article 26 GDPR, which New Work SE concludes with companies that use onlyfy application manager, can be viewed here https://www.xing.com/terms/onlyfy-one to gain information on the key aspects of the agreement.
Data processing by New Work SE
onlyfy application manager is part of the extensive XING service operated by New Work SE, which pursues the aim of improving and simplifying users’ working lives with a variety of applications (onlyfy application manager, as well as the XING social and jobs network, kununu, etc.), and creates a more fulfilling working world of work for individuals while boosting the performance of companies. As part of the extensive XING service, onlyfy application manager is an online platform on which or through which talent and companies meet.
With regard to data processing for which New Work SE is solely responsible or is responsible within the scope of the shared responsibility with Flextronics Int. GmbH, detailed information is available in the XING Privacy Policy at https://privacy.xing.com/en/privacy-policy. You will also find contact details for New Work SE, as well as for the New Work SE data protection officer there.
Job applications with onlyfy application manager
When submitting an application, you enter into a user relationship with New Work SE for the purpose of processing applications. In addition, you will receive support and New Work SE can present you with other opportunities in support of your career. A public profile will not be automatically created for you on the XING social and jobs network. The legal basis for New Work SE processing your data is, in particular, Article 6 (1)(b) GDPR (processing necessary for the performance of a contract).
Pausing your online application
You can pause the creation of your online application at any time and continue at a later point. Cookies are used for this purpose. The data you provide to create the user account, as well as any uploaded documents, are recorded in the company account of Flextronics Int. GmbH in onlyfy application manager. The data remains recorded even if an application is paused and/or not completed. In this case, your application is flagged as incomplete and the data remains visible to Flextronics Int. GmbH only.
Visibility of your data
The data you have provided as part of the online application can be read, edited, or updated in your candidate profile at any time.
Notes on the special functions of onlyfy application manager
Calendar function
If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process. The legal basis is Article 6 (1)(f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: https://www.cronofy.com/gdpr/ and https://docs.cronofy.com/policies/privacy-notice/
WhatsApp application
If you use the apply using WhatsApp function, your consent, which can be withdrawn at any time, forms the legal basis for communication (Article 6 (1)(a) GDPR). When applying via WhatsApp, all required applicant information is requested during a WhatsApp chat. The data is then sent directly to onlyfy application manager through a service provider, and is processed further there as part of and for the purpose of the normal application process.
The apply via WhatsApp function is provided by an IT service provider (PitchYou) that can gain access to your data for this purpose. More information is available here: https://www.pitchyou.de/en/pitchyou-gdpr. Candidate data from apply via WhatsApp are transferred to onlyfy application manager via an interface. Immediately after this transfer, candidate data are deleted from the apply via WhatsApp infrastructure in PitchYou. Further processing then takes place exclusively in onlyfy application manager.
Please note that you use your personal WhatsApp account for applications, and therefore we cannot rule out that messages will be transferred, to the USA in particular. WhatsApp data protection information, such as its processing or exercising of data protection rights with regard to WhatsApp is available here: https://www.whatsapp.com/legal/privacy-policy-eea.
Subject to your consent, your application will be sent from WhatsApp via the PitchYou infrastructure to onlyfy application manager. You have the right to withdraw your consent to this at any time. Either way, your application data will be deleted from the PitchYou infrastructure once transferred to onlyfy application manager, meaning that PitchYou will not process your data any further.
Applicability of the Swiss Federal Data Protection Act (FADP)
The FADP applies to circumstances which have an impact on Switzerland, even if said circumstances are initiated outside of Switzerland. Correspondingly, this privacy policy applies to information in line with the EU GDPR and the FADP. Here, EU GDPR terminology is used in favour of FADP terminology. However, FADP terminology is used if the FADP applies and the terminology differs from EU GDPR terminology in a given language. The About this site section on XING contains the name and address of our representative in Switzerland.
FLEX RECRUITMENT NOTICE
PROCESSING OF PERSONAL DATA
Flex International USA, Inc., 12455G Research Blvd., Austin, Texas 78759 USA, and all other companies within the Flex Group (hereinafter referred to as “Flex”) take their obligations regarding privacy and the protection of personal data very seriously.
Contact Details: Your personal data is collected by Flex (“we”, “us”, “our”). If you have any questions or complaints regarding the use of your personal data or this notice, you may contact our Data Protection Officer at dataprotection@flex.com or by mail at:
Flex International USA, Inc.
6201 America Center, San Jose, CA, USA
Attn: Flex Data Privacy Officer
PERSONAL DATA COLLECTED
We collect the following information during the recruitment process. If you do not provide certain information, we may be unable to further consider your application.
- Information contained in your résumé/CV, application form, cover letter, and obtained during the interview process, including: name, date of birth, age, gender, home address, personal email address, education, qualifications, work experience, and references.
- Information generated by us during the recruitment process, including interview notes, assessment results, and correspondence.
- Information relating to criminal convictions: we conduct background checks.
- Special categories of personal data: ethnic origin, disabilities, religious beliefs, sexual orientation, health information, and immigration/citizenship documentation where voluntarily provided or required for the role.
SOURCES OF INFORMATION
This information is obtained: (a) directly from you; (b) from third parties involved in the recruitment process; (c) from publicly available sources such as LinkedIn; or (d) created by us during the recruitment process.
HOW WE USE PERSONAL DATA
We use your personal data to administer the recruitment process, assess your suitability for employment, communicate with you, conduct reference checks, and comply with legal and regulatory requirements.
WHY WE USE PERSONAL DATA
We process the personal data you provide for the following purposes:
- to take steps prior to entering into a contract;
- to comply with legal obligations;
- because we (or a third party acting on our behalf and supporting our business operations) have a legitimate interest in ensuring effective recruitment administration, selecting suitable candidates, managing disputes, determining fitness for work, and administering employment following a successful application;
- with your consent, to retain your data for up to twelve (12) months so that you may be considered for other positions.
USE OF SPECIAL CATEGORIES OF PERSONAL DATA
We process these data to determine whether reasonable accommodations are required, for equality monitoring purposes, or to comply with legal or regulatory obligations.
WHY WE PROCESS SPECIAL CATEGORIES OF PERSONAL DATA
We process such data because you have provided explicit consent, legal obligations apply, legal claims are involved, substantial public interest exists, or it is necessary to protect your or another person's interests.
CRIMINAL CONVICTIONS
Depending on the position, we may conduct a criminal background check as part of the recruitment process.
AUTOMATED DECISION-MAKING
As part of the recruitment process, we may conduct a background check. Depending on the outcome, an automated decision may be made regarding whether your application will progress or whether employment will be offered.
We may use AI-powered tools to assist with reviewing and organizing application information, including résumé screening. These tools support—rather than replace—human judgment, and no hiring decision is made solely on an automated basis.
DATA SHARING
We will share your personal data only for the purpose of processing your application with recruitment agencies, screening providers, regulatory authorities, and internally within the Flex Group for administrative purposes.
DATA RETENTION
We retain personal data for the duration of the recruitment process and applicable limitation periods, and longer where required for employment administration or where you consent to retention for future opportunities.
WHERE YOUR DATA IS STORED
Personal data may be transferred internationally subject to appropriate safeguards, including Standard Contractual Clauses and equivalent mechanisms under applicable law.
YOUR RIGHTS
Subject to applicable local law, you may have rights of access, rectification, erasure, objection, restriction, data portability, withdrawal of consent, and complaint.
EU Supervisory Authorities: https://edpb.europa.eu/about-edpb/about-edpb/members_en
United Kingdom: https://ico.org.uk/
Switzerland: www.edoeb.admin.ch
NOTE
Although this global notice is intended to provide consistent information worldwide, all processing is carried out in accordance with applicable local law.
Contact details of the controller company under data protection legislation
Name: Flex Privacy OfficerE-mail: karriere@flex.com
Phone: +43 4262 2644 0
Address: Friesacher Str. 3 Althofen Austria